Privacy Statement

This Privacy Statement explains how we collect, use, share, secure, and store your personal information when you interact with our journal and its online platforms.

We comply with applicable data protection laws in Indonesia and strive to adhere to international best practices for data privacy, including principles aligned with the General Data Protection Regulation (GDPR), to ensure your information is handled responsibly and transparently. By using our website and services, you consent to the collection and use of your data as outlined in this policy.

  1.  Information We Collect

Accesso collects personal information through various means to facilitate scholarly publishing and improve our services: Information You Provide Directly:

  • For Authors: When submitting a manuscript, we collect details such as your name, email address, postal address, phone number, institutional affiliation, ORCID iD, optional biographical information, and manuscript content (which may include personal data of research participants if not fully anonymized).

  • For Peer Reviewers: Upon agreeing to review a manuscript, we collect your name, email address, institutional affiliation, expertise, ORCID iD, and peer review reports.

  • For Readers and General Users: If you register an account on our Open Journal Systems (OJS) platform (e.g., to receive notifications or manage submissions/reviews), we store your name, username, email address, and affiliation. If you contact us directly (e.g., via email), we retain your contact details and correspondence.

Automatically Collected Information:

  • Log Data: Like most websites, our servers automatically record technical details ("Log Data") generated by your use of our services. This may include your IP address, browser type, operating system, referring pages, visited pages, approximate location (if enabled), mobile carrier, device information, search terms, and cookie data.

  • Cookies: We use cookies to ensure proper website functionality, enhance user experience, and gather anonymized usage statistics.

 

  1.  How We Use Your Information

We process your personal data for the following purposes:

  • Scholarly Publishing: Facilitating manuscript submission, peer review, editorial decisions, editing, production, and article publication.

  • Communication: Contacting authors, reviewers, editors, and readers regarding manuscript status, review requests, editorial decisions, journal updates, and responses to inquiries.

  • Website Operation & Improvement: Maintaining, securing, and optimizing our journal website, OJS platform, and related services; personalizing user experience (e.g., remembering login details).

  • Notifications: Sending alerts, newsletters, or other information to users who opt in.

  • Record-Keeping & Archiving: Maintaining internal records for journal operations and preserving the integrity of scholarly works (e.g., via Portico and PKP Preservation Network).

  • Legal Compliance: Fulfilling legal obligations, court orders, or government regulations; protecting the rights, property, or safety of Accesso, Rancak Publik, our users, or the public.

  • Statistical Analysis: Generating anonymized/aggregate data on journal usage, submission trends, and readership to enhance our services.

  1. Legal Basis for Processing

We collect and use personal data based on:

  • Your consent (e.g., for marketing communications).

  • Contractual necessity (e.g., processing submissions and publishing accepted articles).

  • Legitimate interests (e.g., journal operations, peer review, or essential communications).

  • Legal obligations (where required by law).

  1. Data Sharing & Disclosure

We are committed to confidentiality, except in these cases:

  • Published Articles: Author names, affiliations, and corresponding emails are published for proper attribution. ORCID iDs are included if provided.

  • Peer Review: Our double-blind system protects the anonymity of authors and reviewers. Reviewer identities are disclosed only with written consent.

  • Service Providers: Data may be shared with third parties (e.g., hosting by Rancak Publik, plagiarism screening via Turnitin, DOI registration via CrossRef, or archiving via Portico). These parties are contractually bound to protect your data.

  • Indexing Services: Article metadata (including author names and abstracts) is shared with indexing databases to improve discoverability.

  • Legal Requirements: Data may be disclosed if legally mandated or to protect public safety.

  • Publisher (Rancak Publik): Authorized personnel may process data for journal administration or financial oversight.

Accesso does not sell, rent, or lease personal data to third parties for marketing purposes.

  1. Data Security

We implement technical and organizational measures to safeguard your data against unauthorized access, alteration, or loss. However, no system is 100% secure, and we cannot guarantee absolute security.

  1. Data Retention

We retain personal data only as long as necessary for the purposes stated herein, to uphold scholarly records, or to comply with legal obligations (e.g., archiving under our Preservation Policy). Published articles are stored indefinitely; rejected manuscripts or inactive accounts are managed per our retention schedule.

  1. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access, correct, or request deletion of your data.

  • Restrict or object to data processing.

  • Request data portability.

  • Withdraw consent (where processing is consent-based).

To exercise these rights, please contact us using the details provided.

  1. Cookies

Cookies are used for:

  • Essential Functions (e.g., user authentication).

  • Preferences (e.g., language settings).

  • Analytics (anonymous usage tracking).

You may disable cookies via your browser, but some features may not work properly.

10. External Links

Our site may link to third-party websites. We are not responsible for their privacy practices or content.

11. Policy Updates

We may update this statement to reflect changes in services or laws. Significant revisions will be posted here with an updated "Effective Date." We encourage periodic review of this page.